Initial Requests & Contract Agreements
To reserve space and/or services provided by ECC, requests can be made by submitting an initial Space Request Form or by calling or stopping by the ECC Scheduling Office located in The Pyle Center. After a space or service request is received, ECC staff will check availability for the preferred dates.
Before ECC can guarantee rooms and services, a contract agreement (including proper authorization, specific billing, and key-contact information) must be completed and signed by the client within a maximum of two (2) weeks. When sponsors are involved, it is the responsibility of the signing sponsor to secure proper approval (including financial responsibility) by the appropriate departmental dean/director.
Agreement documents must be completed and returned to ECC within a two-week time period to formally confirm the reservation. If such agreements are not finalized within two weeks, the temporarily held space may be released and made available to others.
When ECC receives the signed agreement, billing, and key contact information back from the client, official planning can begin. In most cases, one ECC event planner is assigned as primary liaison during the planning process. Depending on the size and nature of the event, other ECC staff may become involved as is necessary. Typically, the client and the assigned ECC event planner plan the event together according to a mutually agreed-upon timeline.