Eligibility for Use

  1. The space and services of ECC are available to support official functions of University of Wisconsin System academic departments and administrative units; university-related agencies such as the UW-Madison Alumni Association, UW Foundation, and Friends of WHA; and other local, state, and federal governmental agencies; educational institutions; and Native American Nations.

    ECC provides highly focused learning environments for professional development, training, and meetings. The Pyle Center is also available for UW credit classes that require the specially equipped distance education classrooms and support.

  2. Other groups (not previously identified) may use space and services of ECC, if they meet ALL of the following stipulations (1-4):

    1. The function complements and does not directly compete with University of Wisconsin programming in terms of content or target audience.
    2. The function is primarily educational and/or training, and not a social event. Receptions and social activities can be held in conjunction with educational functions that otherwise meet these criteria. Exceptions approved by the building manager.
    3. The function is sponsored by a University of Wisconsin unit or governmental agency. Sponsors are required to sign event contracts. The primary sponsor is responsible for appropriate service charges and agrees to the conditions outlined in the contract agreement. If the primary sponsor fails to meet all the obligations incurred, the sponsoring UW unit, or governmental agency, will then accept full responsibility for those obligations.
    4. The primary purpose of the function should not be to, directly or indirectly, sell a service or product, or solicit prospective business, which will financially benefit any individual or entity. For example, ECC will host technology related vendor demonstrations. The primary purpose of these demonstrations must be to provide education or discuss educational applications.

  3. The use of ECC for political meetings/events is governed by UWS21.04 of the Administrative Code.

  4. ECC will only schedule U.W. Registered Student Organization (RSO) meeting activities based on the following sequence of guidelines:

    1. Groups have tried to reserve meeting space through the Memorial Union, and have been told by the Central Reservations Office that no campus space is available.
    2. The student organization has a UW Department sponsor who will sign the ECC Contract and Policy Agreement form.
    3. Both the departmental sponsor and the organization members agree to all policies and guidelines. Additional charges will be assessed if any policies or guidelines are violated.
    4. Events take place between regular business hours (typically 8:00 a.m. – 5:00 p.m. Monday through Friday, or when the building is open to serve other official functions taking place in the ECC facility.)
    5. The space reserved will be set using one of ECC’s standard room setup options.
    6. No dances, bands, or recruiting activities are involved.

    Use of ECC facilities for social purposes is strictly limited. All social activities must have departmental sponsorship and serve the legitimate interest of the department to promote professional networking, staff development, employee recognition, etc. Suitable examples would be staff retirements, departmental holiday parties, or receptions for conference participants. Interpretations and exceptions to this rule should be addressed to the Director of ECC.

  5. For non-distance education conferences, the program coordinator or authorized representative must be present, responsible, and continuously available for consultation about the details of each function.

    The following departments/agencies are eligible to schedule rooms in ECC facilities in this priority order:

    1. UW-Extension, UW Colleges, and UW-Madison/Outreach
    2. Other UW institutions and governmental agencies
    3. University-related agencies
    4. Others

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