UW-Extension Conference Center Rates

Fiscal Year Rates Subject to Change

Rates are updated at the fiscal year, July 1 - June 30, and are subject to change when new price lists are implemented.

Catering Rates

Please visit our catering webpage for our full price list.

Parking Rates

Please visit our parking webpage for parking rates .

Audio Visual Rates

Audio Visual Services are provided by Instructional Communication Systems. Please visit their full price list for more information on audio visual and technical support rates.

Meeting Room Rates

Typically, meeting rooms can be scheduled at no charge. However, user fees do apply to the computer lab, lounges, and the rooftop terrace at The Pyle Center, and in some cases where unusual or complicated set-ups are required. Small groups or programs with restricted budgets may use the reception areas located on the second and third floor of The Pyle Center, the lower-level dining rooms in The Pyle Center, and the lounges at The Lowell Center at no charge—although a special event charge may be assessed in certain situations. Your Event Planner at ECC will be happy to discuss your options.

Usage charges for special purpose rooms:

Alumni Lounge at The Pyle Center:	$300 per function or $450 all day
AT&T Lounge at The Pyle Center:	$200 per function or $300 all day
Robert P. Lee Lounge at The Pyle Center:	$200 per function or $300 all day
Rooftop Terrace at The Pyle Center:	$400 per function + $100 Rain Backup (see below)
Main Dining Room at The Lowell Center:	Fees vary

Please note: Once contracted, payment of usage charges for lounges and the Rooftop Terrace are due in full including in the event of cancellation.

Note: If your group is assigned to one of the above lounge spaces for a lunch or break, there will be no charge to the group.

Rooftop Terrace space requests require a $400.00 non-cancellable space rental fee. A $100.00 rain back-up space for one of the lounges will guarantee your group an available lounge for your event. If you chose not to pay the rain back up space fee, your group will be put in an available room that fits the size of your group, this may or may not be a lounge. If you prefer to guarantee a specific lounge as your rain back up space, for example the Alumni Lounge, you would then pay the full lounge fee.

Rooftop Terrace Event Rain-check Policy: Even though we’d like to guarantee perfect weather, there are times when conditions beyond our control make it necessary to move an event indoors. But that doesn’t mean you’ve missed the opportunity to experience the Rooftop Terrace when the weather is beautiful. Should your event need to be relocated due to inclement weather, our rain check policy allows you to re-book another event on the Rooftop Terrace at no charge, given that it is held before the season ends the year following your original event.

Room Reset Fee

Typically, there is no charge to the customer for initial room set up. However, when a group requests something drastically different from the “permanent standard”, or they want to make a major mid-day change in room set-up—a re-set fee may apply. The fee ranges from $50-$150 dollars depending on the complications of the reset and the turn-over time window.

Computer Lab (Room 209 at The Pyle Center)

20 computers, plus instructor's console:	Half day $400, Full day $800
Each additional computer (up to 10 computers):	Half day $18, Full day $36
UW Staff Training (up to 20 computers):	Half day $200, Full day $400

Computer Lab Cancellation Charges

Cancellations due to low enrollment will not be charged (24 hour advance notice required). For cancellations for any other reasons, the following charges will apply:

0 - 30 days in advance notice:	$360
31-120 days in advance notice:	$180
121+ days in advance notice:	No Charge

Rates for Meeting Room Support Materials

Tables, chairs, tack boards and filtered water are provided at no charge. Additional items listed below, are charged on per room/per day basis:

Flip chart (standard): $15 for first; $10 for each additional (see also special packages)
"Post-IT Note" flip chart: $25 each
Poster boards 4' x 6 ': $20.00 each
Floor podium: $25 each
Table lectern: $15 each
Easel: $10 each
Registration table (for groups not using ECC Registration Services): $20 each
Clothed and skirted speaker table: $20.00 each
Exhibit/Display table: $20.00 each
Sales table: $50.00 each (this includes any sales happening at the table inlcuding book sales)
Stage sections (includes stage skirt and stairs): $25.00 per section
Dance Floor: $400
Audio Visual items support by Instructional Communication Systems

Pyle Center Open Early or Staying Late Fees

In the event that your group will be in the Pyle Center before 6:30 a.m. or after 10:00 p.m., a $50.00 per hour fee will be assessed.

Professional Meeting Planning Services and Registration Services Rates

Services range from initial conceptualization through coordination and implementation of all matters including website design/management, budgeting, contracts, registrations, space rental, equipment, media services, travel & guest room arrangements, catering, printing, promotions, transportation, and more. Fees vary for conference planning services depend on the size, nature, and duration of the event. For more information, please visit Conference, Meeting and Event (CME) Planning Services or Registration Services

Lodging Rates

The Lowell Center Guest Room Rates

Standard Room

Single occupancy: $89 per night

Double occupancy: $101 per night

Deluxe Room

Single occupancy: $105 per night

Double occupancy:$117 per night

Extended Stay Room

Single occupancy:

one to seven nights: $129 per night;
eight to 16 nights: $105 per night;
17 or more nights $70 per night

Double occupancy: above rates +$12 per night

The state reimbursement rates for 2011:
Single occupancy: $70.00 per night
Double occupancy: $82.00 per night

Note: Rates increase on special weekends and during special events such as UW Parents' Weekends, Commencement, UW Home Football weekends and more. Please check with Front Desk staff for rates and availability. Payment may be made in cash, personal check, MasterCard, VISA, American Express, and Discover. Prices subject to change. For additional details, please visit Lodging Policies.