University of Wisconsin-Extension Student Records and Transcripts

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The UW-Extension Student Records and Transcripts Office maintains records of Continuing Education Units (CEUs) and University Credits for students who have successfully completed courses through UW-Extension or through selected Continuing Education Departments of UW-Madison. This includes a variety of credit and non-credit classes taken on-site, online, or via distance education programs including the following:

  • Independent Learning Classes completed through UW-Extension Continuing Education,
    Outreach and ELearning (formerly known as Learning Innovations) from 1961 to present
  • Selected classes (CEU classes only) completed through UW-Madison Continuing Studies
    departments such as:

    • Liberal Studies and the Arts

    • Professional Development and Applied Studies

    • Independent Learning

    • Small Business Development Center
    • School for Workers

    • Executive Education

    • Engineering Professional Development

    • UW-Madison Lifelong Learning Program
  • Selected Madison Area and Statewide UW-Extension classes prior to 1980
  • Selected UW-Milwaukee School of Continuing Education CEU classes (through 1999)
  • Selected CEU classes taken through the UW-Fox Valley, UW-Marathon Co.,
    UW-Baraboo/Sauk Co., UW-Fond du Lac, UW-Marathon Co., UW-Richland Center and
    UW-Sheboygan Continuing Education Departments

How to obtain a transcript:

To obtain an official transcript, all requests must be made in writing. Students wishing to obtain an
official transcript must complete a transcript request form and pay a transcript fee
(see the form for details).

All transcript requests and payment should be sent to: 

UW-Extension Student Records
702 Langdon St., Room 139
Madison, WI 53706-1487

Faxed requests can be sent to: (608) 265-3163.

If you have questions or want to confirm that you have a transcript at UW-Extension:
feel free to call Julie Hunter (608) 262-1953, or send an email to: studentrecords@ecc.uwex.edu

Note: Transcripts are not available for classes that did not offer either CEUs or academic
credit.  Also, if you attended a program for which CEU credit was optional and you did
not request CEU credit at the time of enrollment there may not be a transcript available
at UW-Extension. Transcripts are not available for classes which are not yet complete
or which were never completed.

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What is a CEU?

The Continuing Education Unit, commonly known as a CEU, is a nationally recognized way of recording the educational accomplishments of an individual who has completed significant non-credit educational and career enhancement experiences.  CEUs are authorized for a variety of educational formats and media including classes, workshops, short courses, seminars, conferences, independent study, etc.  CEUs are presently awarded for a broad range of programs—from the arts, to business, to science, and health care.

 

One CEU is a unit of measurement based on time—defined as ten (10) hours of full participation in an organized continuing education experience under responsible sponsorship, capable direction, and qualified instruction. For example, an authorized continuing education program that requires a participant to attend 16 hours of scheduled meeting time would be valued at 1.6 CEUs.

 

The CEU process offers printable validation and acknowledgement of extra learning sessions that students are involved in outside of the normal work environment. Although CEUs are not equivalent to academic credit and are not accepted by most colleges and universities toward a degree, they may be accepted as evidence of educational attainment by employers, certification and licensing agencies, and professional associations. Participants should check with their licensing/accreditation agencies regarding the acceptance of CEU credit.

 

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How to set up CEUs for your continuing education program

There is a $5 charge per attendee requesting CEUs.  UW-Extension Student Records does not invoice or accept payments from individual participants for CEU requests.  All requests are submitted by the sponsoring department and billed directly to the sponsoring department. Please note that if an event is using UW-Extension Registration Services, this fee is already included and no additional charges will be incurred. 

 

UW-Madison, UW-Extension and UW Colleges departments may offer CEUs for continuing education courses provided the criteria and standards are met. Program Coordinators wishing to make CEUS available must complete and submit the CEU Application Form at least 30 days prior to the program start date. Program Coordinators are responsible for working directly with other accrediting agencies for other types of professional development hours.

 

Once the program is completed, a program roster (list of participants including names, addresses, phone numbers, e-mail addresses), and the number of CEUs per participant must also be submitted. The complete information is required for all students as it will be entered into the student record file.  

 

Once the completed roster is received by the Student Records office, a completion certificate will be produced showing the CEUs earned.  This process is typically completed within two weeks after the roster is received.  The completion certificates can be e-mailed in one batch to the Program Coordinator for distribution, USPS mailed to individual recipients or e-mailed to recipients (if fewer than 10 recipients per program).

 

Students may also request an official transcript of CEUS earned through participating departments for a fee through the Student Records Office.

 

For more information, please contact:

studentrecords@ecc.uwex.edu or 608-262-1953

 

Conferencing, Catering & Lodging on the UW-Madison Campus. UW-Extension Conference Centers.